Perfast Time & Attendance is designed to collect and regulate attendance information, eliminating the time and expense of administering manual time sheets and shift rostering. Once the attendance rules of work patterns, shift patterns and rosters have been set up, Time & Attendance will automatically monitor attendance activities for each employee regulating both basic and overtime hours. For organisations with a Flexitime policy Perfast will automatically control such flexitime regimes.
Perfast Time & Attendance is very flexible and is designed to work not only with the current needs of your organisation but also is designed with the scope for changing future requirements. It will give your organisation the time savings and control that management require without presenting a 'big brother' image to employees.
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Flexible Data Capture
Perfast T&A provides various options to facilitate the capture of data from various sources, e.g., swipe cards, proximity readers, hand held devices etc.
Clocking Terminals:
These are small computer based terminals, which accept 'swipe' cards and can control access to specified doors. The cards can be either magnetic stripe or bar code. They can also be used for other purposes such as I.D, access control, canteen credit, etc.
Proximity terminals that allow employees to 'show' their cards or badges rather than swipe them are also available. Perfast works with a wide variety of different manufacturers clocking terminals.
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PC Input Screens:
Screens can easily be designed to suit any type of organisation and their data input requirements. These screens can work on either a default or a time-sheet basis. Default assumes the employees work their contracted hours and they need only enter in exceptions such as overtime, absence, holiday, etc. Time-sheet entry requires employees to enter the actual hours worked with Perfast calculating the exceptions.
Perfast will accept data from a number of different sources including PC based systems, or any device that can capture a clocking time.
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Attendance Rules
Perfast will accommodate the various work/shift patterns and attendance rules that are utilised within organisations ensuring that accurate information is automatically transferred into the Perfast Personnel and Payroll systems, with intervention only necessary when exceptions to the rules occur. When an employee’s attendance infringes the rules an exception is generated. All supervisor actions including exception monitoring, processing and overrides can be handled from a single supervisor screen.
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Reports
Perfast has very powerful reporting facilities allowing detailed analysis of attendance and absence control. The standard reports have selection facilities that allow you to report on the entire organisation, selected departments, cost centres, job categories, supervisors, etc. or by an individual. Interactive report sorting options are also available.
Perfast’s standard reports including absence trend analysis, percentage of work hours, lost time, late occurrences, expected arrivals, roll calls etc. These reports can be restricted to one category or a range or all types of exception. [An exception is any event which is outside the standard working rules as defined by you, e.g., late, absent, left early, overtime, etc.].
Kiosk systems (PC touch-screen terminals) can be used to display information to staff on hours worked, holidays due, overtime worked, etc. They can also be used to let employees input their own absence reasons and holidays if desired. These PC's can be placed in the staff restaurant or canteen, a central location on the shop floor, etc depending on your requirements.
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Scanning
Perfast can be set-up to accept data scanned using Optical Character Recognition (OCR) devices. These systems allow employees or supervisors to fill-in a form by hand e.g., timesheet, which is then scanned directly into Perfast.
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Empowerment
Perfast Time & Attendance, Payroll and Personnel systems will work in harmony with your organisation's stated policy in respect of employee management. Perfast can facilitate the empowerment of employees and supervisors with responsibility and ownership for their own activities.
It will be regarded as a helpful tool in streamlining the flow of data into other systems thus relieving employees of the need to fill in manual time sheets, etc.
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Internet/Intranet
Perfast is Web enabled which is of particular interest to organisations with multiple locations. Through the Internet, interactive access can be provided to enquiry screens, and input screens, e.g., timesheet input. Facilities can also include a display of balances, holiday or leave request forms, grievance entries, access to legislative data (Working Hours, Welfare Entitlements, etc). Other facilities could include Employee Productivity or Efficiency Suggestion Scheme, Pension Benefit Statements, Internal Recruitment Applications and many other aspects involving employees and their normal activities.
